Classes and scheduling
Recurring classes, terms, age and capacity rules, waitlists and one-off events. Your week laid out once, then it runs.
Flat price · unlimited students
A better way to run your academy — in one system.
Enrolments, payments, attendance and parent messages in one place — and one flat price however many students you add.
14 days free, no card. We move your data over with you.
The current setup
Five WhatsApp groups and a notebook is not a system.
You aren't running the school from one place. You're running it from memory, and from your phone after midnight.
Five threads, no record
A group for beginners, one for parents, one for coaches, and more direct messages than anyone can count. Then the one parent who missed the message turns up on the wrong day.
One thread per class, and the reminders go out on their own — logged when they land, so there is a record when someone says they were never told.
Chasing parents for money, every month
The same five families, the same message, rewritten every month because you are the one who has to remember.
Cards on file are charged on schedule, and a parent who is late gets a payment link before it becomes a debt. You are not in the conversation.
A register on paper, or in your head
Who came on Tuesday? Who has missed three in a row? The notebook knows, until it doesn't.
Attendance in two taps on a phone at the door. Absence streaks are flagged while the family is still winnable.
"Do you have space on Tuesday?" — forty times
Every enquiry is a conversation, and every season opens with two weeks of calls, names on paper and places held for people who never confirmed.
A public timetable that takes the booking, the signed health form and the first payment, with your capacity rules enforced before the form will submit.
Working out who paid, at midnight
A spreadsheet, the bank app, the cash tin and your memory — reconciled after the last class, once a month, badly.
Collected and outstanding, live, on one screen. Cash logged at the desk lands in the same balance as everything else.
None of that is bad management. It's running an institution on tools that were never built to run one.
Never per student
Plans are capped on courses and staff, never on students. Enrol thirty more and the bill does not move.
Freezes, makeups, reschedules
Ramadan, holidays, a term that shifts. Pause a subscription and resume it on schedule, and rebook the missed sessions.
Arabic, Hebrew and English
Right-to-left throughout, and every parent reads it in their own language. Not a translation layer.
Coaches need no training
Attendance is one tap on a phone at the door. If a coach needs a lesson to use it, we built it wrong.
What it does
Everything a school needs. One system.
Not another database to feed. Each of these replaces something you are doing by hand this week.
Billing and collection
Cards on file charged on schedule, instalments, payment plans and cash logged at the desk. Declines are caught the same night and the parent gets a link.
Registration and enrolment
Self-serve signup with the health declaration signed and the first payment taken. Siblings in one flow, on one balance.
Parent communication
Reminders, receipts, absences and announcements on WhatsApp and email — logged when they land, so there is a record.
Attendance and progress
Two taps at the door on a phone. Absence streaks flagged early, and skills recorded class by class so parents can see the progress.
Marketing tools
Discount codes, referral and campaign links, and announcements targeted by class, level or who still owes you.
Your own website
PremiumA real public site in three languages with your logo and colours, and a catalogue that takes registrations. Bring your own domain on Premium.
Reports and the money view
Collected against outstanding, revenue by class, and a daily till you can close. Exports your accountant will accept.
Nothing is held back for a higher tier except your own domain and your own WhatsApp number.
Today 09:14
Good morning! A reminder from Northside: Maya's September fee — ₪280 — is due on Sunday 07/09. You can pay from the link, or in cash at the desk at any class.
pay.skateflow.online/northside/m4k2
Great, I'll pay at the desk today
₪280 received in cash. Here is your receipt. Balance: ₪0
The system sent this. You didn't have to.
Your school's name and logo — never a platform's
Pay from a link: no app, no password
Cash is recorded, and the receipt goes out on its own
Delivery is logged, so there's a record when someone says they weren't told
Getting paid
Cash is welcome. The books balance themselves.
Plenty of schools still take cash at the desk, and that isn't a gap to be fixed. Record the payment; the receipt, the family balance and the monthly report take care of themselves.
Two taps at the desk
Open the family, enter the amount, done. The receipt reaches the parent on WhatsApp immediately, carrying your school's name and logo.
One balance, every method
Cash, card, transfer and instalments all land in the same family balance. No parallel spreadsheet, no month-end reconciliation.
Know who pays cash before it's due
The dashboard learns how each family pays and flags the cash payers ahead of the due date, so you collect at the door instead of following up afterwards.
A daily till you can close
What came in today, who took it, and what's still open. One report, one minute.
Card, transfer, instalments, cash — one place. None of it is a workaround.
The Levy family · Maya₪450
- Card
- Transfer
- Cash
- Instalments
Receipt issued
Receipt #2419 delivered on WhatsApp
Family balance: ₪0
Collected today₪1,840
Best for
Built for the school you actually run.
Any activity, any size. If one of these is your week, the system already fits it.
Solo instructors
One person, a handful of weekly classes, and no appetite for admin software. Set it up once and it runs.
Multi-branch academies
Several sites, shared staff, and one balance per family across all of them.
Seasonal camps
Short intensive runs that fill fast. Capacity, waitlists and a single up-front payment.
Teams and clubs
Squads, levels, membership dues, and the parents who need telling when training moves.
After-school programmes
Term-length enrolments, pickup lists, and parents who want to see attendance without asking.
Community centres
Many small groups, mixed ages, and a committee that wants a report at the end of the month.
You own the school. You also do the admin.
That second job is the one this replaces. If two of these are true, you are the person this was built for.
- One to three locationsBig enough that it doesn't fit in your head. Small enough that nobody else is going to fix it.
- You answer the parents yourselfEvery schedule question, every receipt, every 'did she come today' — on your phone, after hours.
- Money is chased by handYou know who hasn't paid because you remember, not because anything told you.
Any activity. The platform never assumes what you teach.
- 0Per-student fees. Add students free.
- 1Place your whole school lives
- 3Languages, fully translated
- 14Days free, no card
Pricing
One price. Any number of students.
We do not charge per student, and we never will — plans are capped on courses, staff and messages, so growing the school does not grow the bill. Every core feature is in every plan; only your own domain and your own WhatsApp number are Premium.
Prices shown in USD.
Starter
For a small school starting out.
$69/ month
- 2 courses
- 2 coaches
- 1 admins
- 500 messages / month
14-day free trial · no credit card
Pro
For a growing school that wants automation and auto-charge.
$99/ month
- 10 courses
- 10 coaches
- 3 admins
- 1500 messages / month
14-day free trial · no credit card
Elite
For a large school with all features, its own domain, groups, and many events.
$129/ month
- Unlimited courses
- Unlimited coaches
- Unlimited admins
- Unlimited messages
14-day free trial · no credit card
In every plan
- Unlimited students, on every plan
- Cash, card, installments and payment links
- WhatsApp Business messaging
- Public website in three languages
- Parent portal and self-registration
- Freezes, makeup classes and events
- We migrate your data with you
- Complete audit trail
A part-time administrator costs well over a thousand dollars a month. The top plan is a fraction of that and doesn't take holidays.
Invoice 2419
- The Levy family · Maya · September
- Paid by card · ₪450
- Sent to the parent and filed
Issued 0.4s after payment
Peace of mind
The paperwork happens while you coach.
Every payment produces its own document, filed and sent, the moment it lands. No month-end catch-up, no parallel spreadsheet, nothing waiting for you after the last class.
Documents issue themselves
A payment arrives and its receipt or invoice is created, numbered and sent to the parent in the same second — with your school's name on it, not ours.
The ledger is the record
Payments are never deleted, only settled, refunded or written off with a reason. Every line is attributed and dated, so the books answer questions instead of raising them.
Rules change; you don't chase them
Requirements and thresholds move. Keeping up with them is our job, and it happens in a release rather than in your evening.
You look at the summary once a month, because you want to — not because something is due.
Questions
Questions owners actually ask.
Do you charge per student?
No, and we do not plan to. Plans are capped on courses, coaches, admins and messages — never on students. Enrolling another thirty families does not change your bill, which is the single most common complaint owners have about the alternatives.
We take most of our money in cash. Does that work?
Yes. Cash is a first-class path here, not a workaround: log a payment at the desk and the ledger, the receipt and the family balance all update the same way they would for a card. Your dashboard also learns how each family usually pays and flags the cash ones before their due date, so you catch them at the door instead of chasing them afterwards.
Will my coaches actually use it?
Attendance is one tap on a phone at the door, and a coach sees only their own classes. If a coach needs to be trained to mark a register, that is our bug, not theirs.
Do parents have to install an app or make a password?
No. Parents pay from a link, and everything they need — receipts, schedule, balance — is reachable without installing anything. There is a full portal for the ones who want it, but nothing depends on them signing into it.
How hard is it to move over from a spreadsheet or another system?
You do not do it alone. Send us what you have and we set up your courses, prices and current students with you during the trial, so you can check the whole thing against your own records before you switch anything off. There is no migration fee.
We already use an international tool. Why change?
Three things they generally do not do: charge one flat price regardless of student count, work properly in Arabic and Hebrew right-to-left, and treat cash as a real payment path rather than an afterthought. If none of those matter to your school, staying put is the right call.
How are payments handled, and can I refund?
Card payments go through AllPay, an Israeli licensed processor — card details are entered into fields hosted by the processor and never reach our servers. Refunds follow the cancellation policy you publish on your own site, and payments are never deleted: the ledger only ever gains entries, which is what makes it auditable.
How do I show a parent their child is actually progressing?
On the record, not on impression. Skills and levels are recorded class by class, and the parent sees in their portal what their child has achieved since joining. After price, this is the biggest reason families stay: a child whose progress is visible does not quietly drop out mid-season.
What about invoices and tax rules?
Invoices are issued from the system to the requirements that apply in your market and reach the parent directly, and everything issued stays in a ledger nothing is deleted from. No spreadsheet running alongside, and no month-end spent correcting what should have gone out right.
We teach something other than sport. Does that matter?
No. Nothing in the product is specific to an activity — a school is students, parents, classes, schedules and payments. Music schools, tutoring centres and robotics clubs use the same features as a dance studio.
Ready when you are
Take a holiday. Let the school run.
Fourteen days free. No card, no contract, and we move your data over with you. If it is not doing the work by the end of the trial, you walk away and nothing has changed.
Or talk to a person on WhatsApp