Run an event and get families registered
Creating a one-off event, how a spot is held before the money arrives, and what happens to a spot nobody ever pays for.
Written for school owners and admins
An event is a one-off outside the weekly timetable: a trip, a workshop, a photoshoot, a private lesson or a make-up class. It stands on its own, so paying for one never touches a family's package or subscription, and creating one messages nobody. Only an admin can run one. A coach can open an event and read its attendee list but change nothing, and a front-desk account sees the sidebar row and an error where the list should be.
Creating one
- Open “Events” and press “New event”.
- Pick the type, then fill in “Title” and “Date & time”. Those two are the only required fields.
- Set “Capacity”. The box opens on 0 and 0 means unlimited (“0 = unlimited”) — including for a private lesson, which is not capped at one place for you. Type the number of places you actually have.
- Set “Price (₪)”. 0 means free (“0 = free”), and a free registration is confirmed the moment a family presses register.
- Add up to three reminders under “Reminders”, or leave the box empty and read the note below before you assume that means silence.
- Press “Create event”.
Inviting and registering
The link behind “Copy invite link” is not a public sign-up page. It opens the school's own events screen with your event pinned at the top, so anyone who follows it without an account is sent to the login page first: it is for families who already have a login. A parent then registers a child with “Register”, and on a priced event the card checkout opens straight away, with “Pay now” to reopen it later. At the desk, open “Attendees” on the event card and use “Register a student”.
The spot nobody paid for
Registering on a priced event does not wait for the money. The child takes a place immediately and sits at “awaiting payment”, and that place counts against capacity exactly like a paid one, so an event can read as full while half of it is unpaid. Nothing ever expires it: the spot keeps its place, still receives the pre-event reminder, and keeps appearing in “Payments needing attention” under “Open · not overdue yet” with no due date, long after the event has been and gone. Only a settled payment moves it, by card or by “Collect payment” at the desk.
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