Run an event and get families registered

An event is a one-off outside the weekly timetable: a trip, a workshop, a photoshoot, a private lesson or a make-up class. It stands on its own, so paying for one never touches a family's package or subscription, and creating one messages nobody. Only an admin can run one. A coach can open an event and read its attendee list but change nothing, and a front-desk account sees the sidebar row and an error where the list should be.

Creating one

1. 1Open “Events” and press “New event”.
2. 2Pick the type, then fill in “Title” and “Date & time”. Those two are the only required fields.
3. 3Set “Capacity”. The box opens on 0 and 0 means unlimited (“0 = unlimited”) — including for a private lesson, which is not capped at one place for you. Type the number of places you actually have.
4. 4Set “Price (₪)”. 0 means free (“0 = free”), and a free registration is confirmed the moment a family presses register.
5. 5Add up to three reminders under “Reminders”, or leave the box empty and read the note below before you assume that means silence.
6. 6Press “Create event”.

Inviting and registering

The link behind “Copy invite link” is not a public sign-up page. It opens the school's own events screen with your event pinned at the top, so anyone who follows it without an account is sent to the login page first: it is for families who already have a login. A parent then registers a child with “Register”, and on a priced event the card checkout opens straight away, with “Pay now” to reopen it later. At the desk, open “Attendees” on the event card and use “Register a student”.

The spot nobody paid for

Registering on a priced event does not wait for the money. The child takes a place immediately and sits at “awaiting payment”, and that place counts against capacity exactly like a paid one, so an event can read as full while half of it is unpaid. Nothing ever expires it: the spot keeps its place, still receives the pre-event reminder, and keeps appearing in “Payments needing attention” under “Open · no pay date” with no due date, long after the event has been and gone. Only a settled payment moves it, by card or by “Collect payment” at the desk.