Recording a child's progress
What one assessment stores, who may write one, why the family is never told, and what can never be corrected.
Written for school owners and admins, managers, coaches
An assessment is one coach's judgement about one child on one day, and saving it writes two things at once: a dated entry appended to that child's history, and a new current figure for every skill it scored. Nothing is averaged — the newest score simply replaces the last one, so a weaker week lowers the bar the family is looking at.
What one entry holds
- “Skill”: free text, and one entry can carry several. A name already on file is matched whatever the capitals, but any other spelling starts a skill of its own.
- “Score”: a number from 0 to 100, required on every row. It replaces that skill's standing figure rather than averaging into it.
- “Level”: the band in the school's own words. Optional — and left empty it keeps the band already on file instead of clearing it.
- “Notes”: one note for the whole entry, not one per skill. The child's family reads it.
- The class and the date are not fields at all. They come from the register the entry was opened on, and the assessor is whoever is signed in, which is why each coach has to log their own.
Who may record one
This is its own permission, “Progress & skills”, under “Teaching”: “View” reads the history and “Manage” writes to it. The “Coach” preset holds it at “Manage”; the “Front desk” preset holds none of it. A coach is narrowed again by scope, “Limited to the classes they're assigned to.”, which reaches the children on those rosters and anyone holding a live subscription for one of those classes, plus a class they are only covering, for a week either side of the day itself.
What the family sees
Saving an assessment tells nobody. There is no message on this path, in either channel, and nowhere the family is prompted to look — they find it only by opening their own account, where “Progress history” lists each dated entry with its class, its coach, its scores and its note, and “Skill progress” shows where each skill stands today. If an assessment is meant to be read, say so in person or send a message yourself. And mind the badge beside those bars: that is the level sitting on the child's record from the day they were registered, and no assessment ever moves it.
Last checked
